Block Bookings

Block Room Bookings

To apply for block bookings in term 2, please complete & submit this booking form, summary and risk assessment to by Friday 10th December 2021.

Approved bookings will commence from Monday 17th  January 2022 until Friday 1st April 2022.


Got a question about room bookings? Check out our FAQs, or email us (


Block Bookings for Term 2 2021 & 2022

This timetable outlines the key dates for block bookings for Term 2 of the academic year 2021/2022. These bookings will be provisional bookings subject to, government guidance & an approved risk assessment. 

Please note that block bookings are subject to capacity limits & time changes depending on the covid guidance & restrictions at the time. 

Friday 26th November 2021

Time: 5pm
Action: Block booking email for Term 2 to be sent out to all groups

Date: Friday 10th December 2021
Time: 5pm
Action: Deadline for block booking form & risk assessment to be received

Date: Friday 7th January 2022
Time: 6pm
Action: Rooms to be allocated and tentatively uploaded onto the system

Date: Thursday 13th January 2022
Time: 3pm
Action: Deadline to send any questions or queries

Date:  Saturday 15th January 2022

Time: 6pm
Action: Rooms to be confirmed on the system

Room Booking Priority

At KCLSU, we prioritise room bookings in the following order:

  • KCLSU annual events, for example, Freshers' events, One World events
  • Block bookings
  • Student groups behaviour around bookings and room treatment in the previous academic term
  • Student group one-off bookings
  • KCLSU staff bookings
  • KCL staff bookings
  • External bookings

This info only applies to KCLSU rooms. If you have any questions about this, feel free to email us (

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