Term 2 Block Bookings for 2023/2024

Block Bookings for Term 2 of the 2023/2024 academic year are now open, covering the period from 12th January 2024 to 26th April 2024. Block bookings are for groups that require a space on a regular basis.

How to Submit a Request:

1. Complete the Typeform: Submit your request here.
2. Sign and Date the KCLSU Room Usage Agreement: Found on the Google Drive link.
3. Complete the Excel Form: Also available on the Google Drive link (Please download the form instead of requesting access).

Please note that submissions via email to bookings@kclsu.org will not be accepted. The deadline is Friday 15th December at 11:59 pm. Late submissions will result in a group only being able to make ad-hoc bookings. Please note that submission of a form does not guarantee that we can provide you with a block booking of your choice – we will communicate any unavailability to student groups before the start of term.

Key Dates:

Block Bookings Deadline: Friday 15th December 2023.
Block Bookings Finalized: Tuesday 19th December 2023.
Final Amendments: Friday 22nd September 2023.
Ad-Hoc Bookings for term 1 Go Live: Friday 22nd September 2023.
 

KCLSU Room Booking System: SKEDDA

We have now transitioned to the Skedda booking system to enhance the booking experience, streamline processes, and provide more efficient support for student groups. This new system will offer improved functionality and user-friendliness, aligning with our commitment to continuous improvement.

How to submit a request for a student group SKEDDA login:

Complete the Typeform: Submit your request here.
Sign and Date the KCLSU Room Usage Agreement: Found on the Google Drive link. (Please send this to the booking’s mailbox on bookings@kclsu.org.)
 

Risk Assessments & Additional Resources:

You must have completed your society or club risk assessment and have had it approved before we can consider any requests for bookings. For groups in need of further information on risk assessments, please email studentgroups@kclsu.org 

Risk Assessments: Email studentgroups@kclsu.org
Bookings 101 Handbook: Available on the Google Drive link.
Bush House Ground and 7th floor and Guy’s West Wing floorplans: Available on the google drive link.